Explain application of MIS use in Personnel Management in brief (with example and objectives)

Personnel management (PM) / Human resource management (HRM) is the strategic and approach to the management of an organization’s most valued asset and employees.

Objective of PM : Providing suitable manpower in number and with ability, skills and knowledge as per demand of business organization from time to time.

Goal of PM : control personnel cost through continuous increase in manpowerproductivity by resorting some techniques

1. Human Resource Development – training & upgrading the skills. 2. Motivation by leader & organization

3. Promotion and rewards for best performance

4. Power of handle team members/labors

5. Structuring the organization.

Input Transaction Document :

1. Personnel application form

2. Appointment letter

3. Attendance & Leave record

4. Resumes, Bio-data

5. Appraisal form / feedback form

6. Production/Productivity data on the jobs

7. Wage/Salary agreement

8. Records of complaints, accidents

9. Org. data on wage/salary structure

10. Org. data on manpower, skills, qualifications

11. Records of source of manpower – university, institution, companies

12. Records on manpower application trends in view of mechanization and computerization

Application : Viwer of the database are personnel managers, head of department and top level management.

1. Accounting Application :

• Attendance
• Manpower
• Leave
• Salary/wages, statutory deduction
• Accident
• Production data
• Skills
• Bio-data/Resume
• Family data

2. Query Application :

•  Strength of section, departments, division
•  Number of persons with a particular skill
•  Attendance, and leave record of all employees
•  Salary/wage of employees

3. Analysis Applications :

•  Analysis of attendance by a class of employees
•  Leave analysis by a group of employees
• Trends in the leave record
•  Analysis of accidents and types

4.Control Applications :

•  Probable absence v/s workload
•  Projection of personnel cost against manpower increase
•  Assessment of accident records against safety measures taken

Reports : After Processing on Information MIS application generates reports.

1. Statutory Compliance

2. Information Update

3. Operational Update

4. Decision Analysis

5. Action Update

1. Statutory Compliance :

•  Attendance Muster
•  Strength of the employees by category – permanent, trainees & apprentices
•  Provident fund, ESI reports, Ledgers and Returns
•  Accident reports

2. Information Update :

•  Daily attendance report
•  Employee strength
• Joining and transfers of the employees

3. Operational Update :

•  Daily attendance to plan the workload
•  Overtime versus work completed
•  Projected absenteeism and distribution of workload

4. Decision Analysis :

•  Analysis of attendance for season, festival and by skills, scheduling of the jobs accordingly.
•  Overtime analysis by department, employees and job to decide the strength of personnel
•  Analysis of accidents and deciding on safety measures and training

5. Action Update :

• Recruitment and additional manpower or subcontracting of jobs
• Acceptance of orders on the basis of workload
• Reduction, transfer & reorganization of employees to control costs